Information sharing in the NHS is subject to rigorous regulation and governance to ensure your full identifiable and personal medical data is kept confidential and only ever seen by carefully vetted doctors, nurses and administrative staff responsible for overseeing your care.

With the development of information technology the NHS will increasingly be sharing key information from your GP medical notes with Out of hours GP Services, Hospital A&E Units, looking after you.  Sharing information can improve both the quality and safety of care you received and in some cases can be vital in making life-saving decisions about your treatment.  There are currently three different elements of “sharing NHS patient information”

  • SCR = Summary Care Record     
  • EDSM = The Enhance Data Sharing Model “SystmOne” 

Summary Care Records (SCR) – information for patients

Your Summary Care Record is a short summary of your GP medical records. It tells other health and care staff who care for you about the medicines you take and your allergies. This means they can give you better care if you need health care away from your usual doctor’s surgery:

  • in an emergency
  • when you’re on holiday
  • when your surgery is closed
  • at out-patient clinics
  • when you visit a pharmacy

Ask your doctor to include additional information on your SCR

You can add more information to your SCR by asking your doctor. They can add extra details from your medical notes, including:

  • health problems like dementia or diabetes
  • details of your carer
  • your treatment preferences
  • communication needs, for example if you have hearing difficulties or need an interpreter

This will help medical staff care for you properly, and respect your choices, when you need care away from your GP surgery. This is because having more information on your SCR means they will have a better understanding of your needs and preferences.

When you are treated away from your usual doctor’s surgery, the health care staff there can’t see your GP medical records. Looking at your SCR can speed up your care and make sure you are given the right medicines and treatment.


The database and software used to store your GP health record is called “SystmOne” it is a very secure national system used by over 2000 GP practices and 4800 NHS organisation including GP out of hour’s services, children’s services, community services and some hospitals.  All the GP system gives your GP the facility to share your records with other NHS health care providers that use the same clinical computer system and are involved in your care for example the local Community Nurses who may look after you if you when you leave hospital or become terminally ill or housebound.  Allowing your GP to share your record in the “SystmOne” sharing unless they expressly decline.  Those patients who choose to decline are able to determine if their data is “shared out” and/or “shared in”

Sharing OUT controls whether information recorded at our GP practice can be shared with other NHS health care providers.

Sharing IN determines whether or not our GP practice can view information in your record that has been entered by other NHS service who are providing care for you or who may provide care for you in the future (that you have consented to share out).

For the Health Centre to hold your ‘up to date’ Data Sharing information please print off the Sharing Date leaflet below, complete it and return it to the Health Centre.

2.Sharing Data